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techprivate:powerschool:afterscheddatechage

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Be careful, there is no undo button!

To change the next year school start date (or any future calendar date) after the next year scheduling has been done but before it’s rolled over to the new year:

In power school, go to each school individually (including preschools and D.O.) and change the dates that are affected. Start date for School Year, Quarter, Trimester, Semester, etc.

Step1:

On the PowerSchool start page choose a school and scroll down to the Setup menu and select School. On the School Setup screen scroll down to Scheduling Setup and select Years & Terms. Choose the year that needs the date change and click on Edit Terms. (I think this should always be the current year which is located at the bottom of the list.)

After doing this process for each school, the school year dates should now be correct.

Step 2:

You will now need to go to the secondary schools and change the dates in PowerScheduler. This needs to be done because all the next year enrollments have the old dates.

For PCHS, TMJH, EHMS

On the PowerSchool start page choose PCHS, TMJH, or EHMS as the school.

Open PowerScheduler, under the Parameters section choose Years & Terms. Change the dates for the school year similar to the changes in PowerSchool done in step 1.

Step 3

Once both Steps 1 & 2 have been completed for every school you will need to change the start dates for any pre-enrolled students. This is done using DDA.

Log into DDA : http://powerschool.pcschools.us/admin/tech/usm/home.html

On the DDA start page select the Students(1) as the the current table. Under the search students section choose EntryDate as the first criteria and set it equal to the old start date. Choose the button: Search all ### records in this table

This should give you a list of all students who have been pre-registered for next school year. (Verify these are the correct records by choosing List View) Click on Back to Direct Access Main Screen from List View.

Click on Modify Records and choose EntryDate from the drop down menu. Type in the new start date for the school year in the mm/dd/yyyy format.

Step 4

Next you will need to change the date in the student’s schedules for next year.

On the DDA start page select the Schedulecc(111) as the the current table. Under the search schedulecc choose DateEnrolled as the first criteria and set it equal to the old start date. Choose the button: Search all ### records in this table. You can select List View for this search but there will be thousands of records.

Click on Modify Records and choose DateEnrolled from the drop down menu. Type in the new start date for the school year in the mm/dd/yyyy format. If there are a large quantity of records this may take a few minutes.

Be careful, there is no undo button! This should not be necessary unless a date has been changed late in the year, which is not a common occurrence.

techprivate/powerschool/afterscheddatechage.1340216250.txt.gz · Last modified: 2012/06/20 12:17 by pshirey