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techprivate:powerschool:graddatecompletioncode

High School Completion Codes and Graduation Dates

After the school year ends the High School Completion Code and the Graduation Date need to be changed for all seniors at PCHS. The fields affected are UT_hscs (High School Completion Code), UT_grad_date (High School Graduation Date for USOE), and can be found on the Student's State page in PowerSchool. The hsgrad_date (Graduation Date) will also need to be changed. This information is used on the transcripts and can be found on the student's registration page under School Information.

Step 1:

On the PowerSchool start page choose Park City High School as the school. In the search box enter the following: grade in 12;sped_transition= This will create a list of all 12th graders excluding the Special Ed transition students who are retained until age 22.

Choose the Student Field Value in the drop down menu, this will bring up the Student Field Value edit screen. In the Field to Change (Fields) box enter ut_hscs. In the New Field Value box enter GR (All caps).

A list of all students that will be affected by the change will be displayed. If all looks well click Submit

Step 2:

Use the same search criteria in step 1 to select the 12 graders excluding the sped_transition students.

Choose the Student Field Value in the drop down menu, this will bring up the Student Field Value edit screen. In the Field to Change (Fields) box enter UT_grad_date. In the New Field Value box enter 06/08/2012 (or the graduation date for the current year). Make sure it is in the month, day, year format as in the example.

A list of all students that will be affected by the change will be displayed. If all looks well click Submit

Step 3:

Again, use the same search criteria in step 1 to select the 12 graders excluding the sped_transition students.

Choose the Student Field Value in the drop down menu, this will bring up the Student Field Value edit screen. In the Field to Change (Fields) box enter hsgrad_date. In the New Field Value box enter June 8, 2012 (or the graduation date for the current year). Make sure it is in the same format as in the example.

A list of all students that will be affected by the change will be displayed. If all looks well click Submit

Once this process has been completed you will need to email the Registar at Park City High School. He/she will then change any High School Completion Codes and Graduation Dates for the seniors who are not graduating at this time.

techprivate/powerschool/graddatecompletioncode.txt · Last modified: 2012/08/02 15:22 by pshirey