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techprivate:powerschool:onlinecourses

Online Courses - DRAFT

This section will discuss how we track the various types of online courses that our students enroll in.

  • SB65
  • Utah Students Connect (USC)
  • Other acceptable providers

Outstanding questions

  • For SB65 and USC, how do we handle incomplete courses (ie can a student fail a course)
  • Summer school term

for SB65

  • Should we put “online” or “OL” in the course name?
  • Are these courses/grades factored into our GPA, Class Rank, and Honor Roll?
  • Do we put these in the student's schedule as 5th hour classes? Can a student have more than one 5th hour class per day (ie. two 5R's), or will that give us a Section Enrollment Error?
  • Will these courses show on the transcript under our school name, or the name of the provider?
  • I'm assuming we want to set these courses to “Exclude From Attendance” and “Exclude From Storing Final Grades”? Since we won't be taking attendance, and there won't be any grades to store (Kristen and I enter them manually).

SB65 Classes

For students taking an online class that falls under the rules of SB65, we will need to do the following:

  • Create a course in PowerSchool for the subject being taken
    • Set the Instructional Setting = OP
    • Set the teacher Cactus ID to the generic ID = 10
  • Enroll the student into this course

Grades will be entered manually at the end of each term.

The school that is providing the instruction will be sending in the correct Cactus ID and Course ID, so we don't have to worry about that. We do have to have the student enrolled in a course, however, as we need to claim that membership portion.

This created course name will be the name that will show up on the student's transcript, so it needs to reasonably match the subject being taught.

Utah Students Connect

For students taking an online class from Utah Students Connect (USC), we will need to do the following:

  • Create a course in PowerSchool for the subject being taken
    • Set the Instructional Setting = ON
    • Set the teacher Cactus ID to the correct value (provided by USC)
    • Course number must match the USC provided course number
  • Enroll the student into this course

Grades will need to be retrieved from the USC system each term. Grades will be forwarded to the appropriate school Registrar who will manually enter the grades into PowerSchool. Registrar should use the course number when entering grades so it shows up with the correct course name on the transcript. For example, use H090901USC for SOCS GEOGRAPHY FOR LIFE USC.

Note: USC Summer 2012 grades were manually entered into PowerSchool with “Utah Students Connect, Summer 2012” as the school name.

Other acceptable providers

Any other online courses that we accept (BYU Online, Electronic HS, other private providers, etc.) will be manually tracked using the transfer credit process.

techprivate/powerschool/onlinecourses.txt · Last modified: 2012/11/12 10:41 by afrink