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techprivate:powerschool:parttimestudents [2012/05/14 08:21]
afrink [Students with a less-than-full schedule]
techprivate:powerschool:parttimestudents [2013/03/25 09:09] (current)
afrink [Membership Share]
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 ====== Students with a less-than-full schedule ====== ====== Students with a less-than-full schedule ======
- 
-**//--- DRAFT ---//** 
  
 The following guidance is provided to clarify how we should track students who do not carry a full course load. There are four areas that are involved with this issue: The following guidance is provided to clarify how we should track students who do not carry a full course load. There are four areas that are involved with this issue:
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   - Parent Release Time   - Parent Release Time
  
-A full schedule at EHMS, TMJH, PCLC, and PCHS is defined as taking 8 of 8 classes (with ONE parent release counting towards that number). +A full schedule at EHMS, TMJH, and PCHS is defined as taking 8 of 8 classes (with ONE parent release counting towards that number ​unless we are sharing the student with another LEA). Elementary schools should round to the nearest 1/2 day based on hours in the school during the day.
- +
-//NOTE: Unsure what the definition of a full schedule is for elementary schools.//+
  
 Please check our [[techprivate:​powerschool:​glossary]] for definitions. Please check our [[techprivate:​powerschool:​glossary]] for definitions.
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 Under Utah state law, a student will be considered to be full time if they have one Parent Release in their schedule (1 of 8 for the upper schools). If a student has more than one Parent Release period, their membership will be decreased according to the following table. Under Utah state law, a student will be considered to be full time if they have one Parent Release in their schedule (1 of 8 for the upper schools). If a student has more than one Parent Release period, their membership will be decreased according to the following table.
  
-Please note that the allowed parent release period only applies if we are not sharing the student with another LEA. If the student is enrolled in multiple LEAs we would report the membership share as courses taken out of total possible without adding in any release periods (last column in the table).+Please note that the allowed parent release period only applies if we are not sharing the student with another LEA. If the student is enrolled in multiple LEAs we would report the membership share as courses taken out of total possible without adding in any release periods (last column in the table). Note that a student taking online courses under SB65 DOES NOT count as being in multiple LEAs -- they count as our student for those course periods.
  
 ^ # Courses ^ Only enrolled at PCSD ^ Enrolled in multiple concurrent LEAs ^ ^ # Courses ^ Only enrolled at PCSD ^ Enrolled in multiple concurrent LEAs ^
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 <​code>​ <​code>​
-ADM = (days of membership) * (membership share)+ADM = (days of membership) * (membership share) * (180 / (number of days in school calendar))
  
-ADA = ((days of membership) - (number of absences)) * (membership share)+ADA = ((days of membership) - (number of absences)) * (membership share) * (180 / (number of days in school calendar))
 </​code>​ </​code>​
  
 For example, for a student with the following course load and attendance: For example, for a student with the following course load and attendance:
  
 +  * 180 day calendar
   * 160 days membership   * 160 days membership
   * 10 absences   * 10 absences
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 Membership Share = .75 Membership Share = .75
  
-ADM = ROUND (160 * .75) = 120 +ADM = ROUND (160 * .75 * 180/180) = 120 
-ADA = ROUND ((160 - 10) * .75) = 113+ADA = ROUND ((160 - 10) * .75 * 180/180) = 113
 </​code>​ </​code>​
  
 Students with a membership of less than 100% will need to be properly marked in PowerSchool. There are a few areas in PowerSchool that may need to be set depending on the specific circumstances. Students with a membership of less than 100% will need to be properly marked in PowerSchool. There are a few areas in PowerSchool that may need to be set depending on the specific circumstances.
- 
 ==== Membership Share ==== ==== Membership Share ====
  
 The //​Membership Share// field is the most important part of properly marking a student as less than full time. This field is used to pro-rate the ADM and ADA values that are sent to USOE and directly impact the funding we receive for a student. The //​Membership Share// field is the most important part of properly marking a student as less than full time. This field is used to pro-rate the ADM and ADA values that are sent to USOE and directly impact the funding we receive for a student.
  
-Membership share is tied to a student'​s enrollment record, so a history is kept as a student'​s enrollment changes. In order for this history to be accurate, it is imperative that this value is updated when a student'​s membership (driven by their course load) changes. We will be tracking these changes on a term basis (quarter or trimester as appropriate). If at the start of a term a student'​s membership has changed the folowing ​steps will need to be taken to update their membership:+Membership share is tied to a student'​s enrollment record, so a history is kept as a student'​s enrollment changes. In order for this history to be accurate, it is imperative that this value is updated when a student'​s membership (driven by their course load) changes. We will be tracking these changes on a term basis (quarter or trimester as appropriate). If at the start of a term a student'​s membership has changed the following ​steps will need to be taken to update their membership: 
 + 
 +**For EHMS, TMJH, PCHS** 
 + 
 +  - No action necessary 
 + 
 +We will be calculating the membership share based on the student'​s course load in PowerSchool,​ using the "​UT_ExcludeFromReporting"​ flag to select only courses that are reported to USOE. Patty will run these calculations at the end of the school year and will update all membership share values as needed.
  
-  - Create a new enrollment record (Functions -> Create New School Enrollment) +**For Elementary Schools**
-    ​Set start and end date to the same day (first day of new term, where you want the enrollment to split) +
-    ​Mark comment as "​Membership change"​ +
-  - On the "​Transfer Info" page edit the enrollment records to reflect the changed membership share+
  
-This does mean that for given student they may have multiple enrollment records (as seen on the Transfer Information screen) for school year even if they have been at the school all year. PowerSchool ​needs these multiple records to be able to apply the correct ​membership ​value to the dates when that membership was in effect.+  - Put in Helpdesk ticket with category of PowerSchool ​and include ​the student'​s name, student number, applicable term and membership ​amount.
 ==== FTE ==== ==== FTE ====
  
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 //For students with the following enrollment and course load scenarios, mark the relevant fields with the indicated values. As of the 2012 - 2013 school year all students will have the same FTE value regardless of course load.// //For students with the following enrollment and course load scenarios, mark the relevant fields with the indicated values. As of the 2012 - 2013 school year all students will have the same FTE value regardless of course load.//
  
-Enrolled for the full year only at PCHS, taking ​of 8 courses+Enrolled for the full year only at TMJH, taking ​of 8 courses
  
-  * Membership Share = .75+  * Membership Share = .875
   * Part-Time = STABLE (S)   * Part-Time = STABLE (S)
  
techprivate/powerschool/parttimestudents.1337005287.txt.gz · Last modified: 2012/05/14 08:21 by afrink