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techprivate:powerschool:parttimestudents [2012/07/30 09:32]
afrink [Membership Share]
techprivate:powerschool:parttimestudents [2013/03/25 09:09] (current)
afrink [Membership Share]
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 Under Utah state law, a student will be considered to be full time if they have one Parent Release in their schedule (1 of 8 for the upper schools). If a student has more than one Parent Release period, their membership will be decreased according to the following table. Under Utah state law, a student will be considered to be full time if they have one Parent Release in their schedule (1 of 8 for the upper schools). If a student has more than one Parent Release period, their membership will be decreased according to the following table.
  
-Please note that the allowed parent release period only applies if we are not sharing the student with another LEA. If the student is enrolled in multiple LEAs we would report the membership share as courses taken out of total possible without adding in any release periods (last column in the table).+Please note that the allowed parent release period only applies if we are not sharing the student with another LEA. If the student is enrolled in multiple LEAs we would report the membership share as courses taken out of total possible without adding in any release periods (last column in the table). Note that a student taking online courses under SB65 DOES NOT count as being in multiple LEAs -- they count as our student for those course periods.
  
 ^ # Courses ^ Only enrolled at PCSD ^ Enrolled in multiple concurrent LEAs ^ ^ # Courses ^ Only enrolled at PCSD ^ Enrolled in multiple concurrent LEAs ^
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 <​code>​ <​code>​
-ADM = (days of membership) * (membership share)+ADM = (days of membership) * (membership share) * (180 / (number of days in school calendar))
  
-ADA = ((days of membership) - (number of absences)) * (membership share)+ADA = ((days of membership) - (number of absences)) * (membership share) * (180 / (number of days in school calendar))
 </​code>​ </​code>​
  
 For example, for a student with the following course load and attendance: For example, for a student with the following course load and attendance:
  
 +  * 180 day calendar
   * 160 days membership   * 160 days membership
   * 10 absences   * 10 absences
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 Membership Share = .75 Membership Share = .75
  
-ADM = ROUND (160 * .75) = 120 +ADM = ROUND (160 * .75 * 180/180) = 120 
-ADA = ROUND ((160 - 10) * .75) = 113+ADA = ROUND ((160 - 10) * .75 * 180/180) = 113
 </​code>​ </​code>​
  
 Students with a membership of less than 100% will need to be properly marked in PowerSchool. There are a few areas in PowerSchool that may need to be set depending on the specific circumstances. Students with a membership of less than 100% will need to be properly marked in PowerSchool. There are a few areas in PowerSchool that may need to be set depending on the specific circumstances.
- 
 ==== Membership Share ==== ==== Membership Share ====
  
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 **For EHMS, TMJH, PCHS** **For EHMS, TMJH, PCHS**
  
-  - Create a new enrollment record (Functions -> Create New School Enrollment) +  - No action necessary 
-    * Set start and end date to the same day (first day of new termwhere you want the enrollment to split) + 
-    * Mark comment as "Membership change" +We will be calculating ​the membership share based on the student'​s course load in PowerSchoolusing the "UT_ExcludeFromReporting" ​flag to select only courses that are reported to USOE. Patty will run these calculations at the end of the school year and will update all membership share values as needed.
-  - On the "​Transfer Info" page edit the enrollment records to reflect the changed ​membership share+
  
 **For Elementary Schools** **For Elementary Schools**
  
   - Put in a Helpdesk ticket with a category of PowerSchool and include the student'​s name, student number, applicable term and membership amount.   - Put in a Helpdesk ticket with a category of PowerSchool and include the student'​s name, student number, applicable term and membership amount.
- 
-This does mean that for a given student they may have multiple enrollment records (as seen on the Transfer Information screen) for a school year even if they have been at the school all year. PowerSchool needs these multiple records to be able to apply the correct membership value to the dates when that membership was in effect. 
 ==== FTE ==== ==== FTE ====
  
techprivate/powerschool/parttimestudents.1343662342.txt.gz · Last modified: 2012/07/30 09:32 by afrink