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techprivate:powerschool:parttimestudents [2012/11/16 07:29]
afrink [Membership Share]
techprivate:powerschool:parttimestudents [2013/03/25 09:09] (current)
afrink [Membership Share]
Line 65: Line 65:
 **For EHMS, TMJH, PCHS** **For EHMS, TMJH, PCHS**
  
-  - Create a new enrollment record (Functions -> Create New School Enrollment) +  - No action necessary
-    * Set start and end date to the same day (first day of new term, where you want the enrollment to split) +
-    * Mark comment as "​Membership change"​ +
-  - On the "​Transfer Info" page edit the enrollment records to reflect the changed membership share+
  
-When you create a new enrollment, PowerSchool takes a snapshot of the student'​s ​membership and part-time status and saves it to the old enrollment. ​ It is important to do the "Create New School Enrollment" ​part **BEFORE** you change ​the "​Part-Time Home School"​ field.+We will be calculating the membership share based on the student'​s ​course load in PowerSchool,​ using the "UT_ExcludeFromReporting" ​flag to select only courses that are reported to USOE. Patty will run these calculations at the end of the school year and will update all membership share values as needed.
  
 **For Elementary Schools** **For Elementary Schools**
  
   - Put in a Helpdesk ticket with a category of PowerSchool and include the student'​s name, student number, applicable term and membership amount.   - Put in a Helpdesk ticket with a category of PowerSchool and include the student'​s name, student number, applicable term and membership amount.
- 
-This does mean that for a given student they may have multiple enrollment records (as seen on the Transfer Information screen) for a school year even if they have been at the school all year. PowerSchool needs these multiple records to be able to apply the correct membership value to the dates when that membership was in effect. 
- 
-**Things to remember when running the Membership Share Audit report** 
- 
-  * The Membership Share Audit custom report calculates course load and membership share based on courses that are reported to the state. ​ Courses marked in PowerSchool as "​Exclude course from state reports"​ are NOT counted in the audit report'​s calculated membership share. ​ However, some excluded courses DO need to counted in the student'​s course load, and some courses that are reported to the state should NOT be counted in the membership share. 
-  * TA is not reported to the state, but it DOES count in the student'​s course load.  ​ 
-  * Sports courses are counted in the audit report'​s calculated membership, but should NOT be counted in the course load because they are extracurricular activities. 
-  * Utah Students Connect (USC) and Senate Bill 65 (SB65) courses DO count in the calculated membership and course load. 
 ==== FTE ==== ==== FTE ====
  
techprivate/powerschool/parttimestudents.txt · Last modified: 2013/03/25 09:09 by afrink